A student may withdraw for academic reasons or serious personal problems. To withdraw from the College the student must complete a Withdrawal from the College Form obtained from the Registrar's Office. If a student withdraws from the College by the official withdraw date a “W” will be posted on the student transcript. A student may not withdraw from the College or any courses after the official withdraw date. Students who have been awarded financial aid must contact the Financial Aid Office prior to officially withdrawing from the College. A return of Title IV funds calculation may be required – refer to Financial Aid Implications (Return of Title IV Funds). All obligations to the College must be cleared at the time of withdrawal.
A student who withdraws from the College and wishes to return at a later time must go through the readmission process. Should a student’s readmission request be accepted, the student will be admitted and accountable to the policies and procedures of the current academic year Student Handbook under which they were re-admitted.
Late Withdrawal
In the case of extreme circumstances where the deadline to withdraw without academic penalty has passed, a student may petition the Dean of Nursing for a late withdrawal from all courses. If granted, the student would receive a grade of “W” for any course not completed in the semester.
Request to Withdraw from Program Due to Military Obligations
For those students wishing to withdraw from the program due to military obligations, a Withdrawal Form must be completed and an official copy of the military orders must be attached and submitted to the Dean of Nursing.
MAXIMUM HOURS ATTEMPTED
(Cumulative Quantitative Measure)
Each full-time student is required to complete all program coursework within 3 years. Each part-time student or a student who has both full-time and part-time status during the program is required to complete all program coursework within 6 years. This applies to ALL students of Lakeview College of Nursing, including those readmitted to the program after dismissal or withdrawal.
Time of Completion: Title IV and/or Illinois State Student Aid eligibility will be suspended if the student exceeds the 150% completion of the published program time frame for all cumulative credit hours attempted (not earned). The student is advised to work with their academic advisor to “stay on pace” to complete their educational goal.
A student on SAP Suspension due to exceeding the maximum time frame (not remaining on pace in cumulative attempted hours) is no longer eligible for student aid funding. The student may submit a personal letter (an Appeal) explaining and documenting why they did not stay on pace and complete their program of study within the published timeframe.
REINSTATEMENT OF AID ELIGIBILITY
(Appeal Procedures)
If the student feels there were circumstances beyond their control that affected their academic performance, they may appeal the SAP Suspension. An appeal is a written statement from the student with supporting documentation explaining your circumstances and your plans to be successful in the future semesters. Other support documentation could include:
- A physician who can document that an illness or accident prevented the student from successfully completing their studies and that the student is now able to successfully resume their studies.
- A physician/clergy/counselor who can verify that the death or life-threatening illness of an immediate family member prevented the student from successfully completing their course work and the family circumstance is no longer applicable.
- An academic advisor/counselor or an employer, childcare provider, etc. who knows about circumstances beyond the student’s control that prevented the completion of course work and these circumstances have been resolved
FINANCIAL AID (SAP) PROBATION
If the student’s Appeal decision is approved for reinstatement they will be placed on SAP Probation and be awarded from Title IV and/or State student aid programs for which they are eligible. A student should be aware that appeal approvals may have certain limitations and specific conditions that must be followed to continue using financial aid funding. An Academic Improvement Plan (AIP) may be mandated by the Appeals Committee. The AIP would be prepared by the student’s academic advisor/counselor (or other pertinent LCN staff) and the student would need to agree to the plan before further student aid would be awarded. The student must be successful with their AIP each semester to continue receiving student aid for which they may be eligible. Refer to the Academic Improvement Plan for detailed information.
DEADLINES TO SUBMIT APPEALS
The deadline to submit an appeal is the same as the readmission policy deadlines. If the student misses the appeal deadline the appeal WILL NOT be considered for that semester. It is to the student’s advantage to submit an Appeal immediately after being notified of their SAP status.
Appeal decisions are sent in writing to the student. In order to protect a student’s privacy these matters will not be discussed over the phone. The student is not privy to who serves on the Appeals Committee and will not have an opportunity to meet members in person or via email or phone communication. The Committee consists of faculty, staff and administrative personnel.
*THE DECISION OF THE APPEAL COMMITTEE IS FINAL*
These requirements are mandated by federal regulations - satisfactory academic progress is the law. The SAP policy applies to all students including first time financial aid recipients. Past academic history (if any) at LCN is evaluated before financial aid is awarded.
Glossary of Terms:
Standards of Academic Progress (SAP) - a Federal requirement applied to all students who have Federal Student Aid funding (pending, actual or estimated awards). LCN has one policy that applies to all students.
Program of Study - The educational program the student has indicated they are pursuing at the College. LCN has one program, the BSN Degree.
Quantitative Measure - the Pace at which the student must be completing their Program of Study which must be monitored for completion before maximum time allotted for program is reached. The Pace varies by level of enrollment each term but has set maximums.
Time of Completion - the Pace: the Maximum time frame is 150% completion of the published program time frame. This calculation considers all cumulative credit hours attempted (not earned).
GOOD STANDING – a student is meeting the minimum standards each enrollment period
Minimum Standards - student has a Cumulative Grade Point Average (GPA) of 2.5 and is staying on pace with a success rate of completing all credit hours attempted and is completing (on pace) their program within the published time frames formatted in credit hours.
Academic Dismissal/ SAP SUSPENSION – student failed to meet minimum standard by total withdraw in a semester and/or being on a warning status previously and/or reaching maximum time frame for Program of Study
Academic Probation/ SAP WARNING - first time a student fails to meet the minimum standard in any one of the components.
Academic Probation/ SAP PROBATION (Re-admitted Status) - The student has an approved Appeal for readmission to the College and reinstatement of Title IV and/or State student aid for one additional term unless an Academic Improvement Plan (AIP) is being met.
Academic Improvement Plan (AIP) - prepared by the student’s academic advisor/counselor (or other pertinent LCN staff). The student must agree to the plan before further student aid would be awarded.